Streamlining your payroll set-up with employment and tax records

May 22, 2024

When your business takes on a new employee, we know that you’re eager to get them settled into their role – but not before you’ve completed the right checks and set them up in your payroll system!

If you ask for employment and income history from new starters, this can create a major bottleneck in your onboarding process as many employees have to ask HM Revenue & Customs (HMRC) for the information by post.

This can take up to 15 days, which may significantly extend your recruitment timeline.

We can help you to address inefficiencies in your onboarding and provide guidance on areas where your employees can be proactive in these improvements.

One of the major opportunities to address this particular bottleneck is through the HMRC app, which allows employees to access the information you need to get them started.

How do employees access their information?

To speed up the onboarding process and get your payroll in place for new starters, make sure that you share this information and how to access it with any new employees.

Your new recruits can access their past employment and tax history for the current tax year, as well as the five previous tax years, under the ‘Pay As You Earn’ (PAYE) section.

They can sign in to the app using their HMRC login or create one – but remind them that they’ll need their passport or driving licence to hand as proof of identity.

With vital information accessible within minutes instead of weeks, you’ll be on your way to a streamlined onboarding and payroll system.

Supporting your payroll

Efficiently onboarding new starters is essential to managing your payroll.

This includes collecting contact details, payment information and past tax and employment history from all employees.

If you find your payroll is becoming a challenge, you should seek advice from the experts. We can support you with determining the information that you need and liaising with employees to receive it.

We can also help you to process information for new starters and get them set up on your payroll in no time and handle any queries, while advising you on enhancing the process and your legal obligations for a compliant payroll system.

For further advice on payroll and onboarding new employees, contact our team today to discuss your needs.

Further reading

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